Champions for Fair Play, Safe Officiating in Virginia
Make an appointment with your representative or his/her staff member
When making the appointment, specify the legislation Bill number or regulatory order that you wish to discuss.
When making the appointment, if you will be bringing colleagues/family members/friends, please advise the staff member who makes the appointment – and respectful of meeting parameters if the staff member notes that there is a limit in group size.
Treat the staff member at least as well as you would the delegate or senator.
Day of Appointment
Before you enter the office, know the answer to the question, “What do you want the officeholder to DO?”.
Be punctual (10 minutes early at minimum). In all likelihood, the delegate or state senator or staff member has a series of meetings scheduled to maximize time with constituents – and your tardiness adversely affects other citizens who would like to discuss issues/legislation.
NEVER threaten or imply future punishment. Keep it positive.
Always ASK for a commitment – and if help isn’t forthcoming, ask why not – and then LISTEN to the answer. You may be able to immediately resolve the obstacle – or to tailor the argument for the next audience.
DO NOT discuss campaign contributions – past or future promises – when you’re trying to win support for a policy.
Thank the delegate or state senator or staff member for their consideration and time.
Leave collateral/talking points with staff member or officeholder.
Notify your coalition coordinator about the outcome of the meeting.
Follow up after the meeting with a thank you note. Confirm any commitments that the officeholder or staff member made.
Ask friends, colleagues if they will join your coalition or group.
Send letter to the editor of local media that expresses appreciation for any explicit commitments that were made. Be specific and do not suggest commitments that weren’t made.